Hosting a special event outdoors is a great way to celebrate a big occasion, but sometimes Mother Nature can be unpredictable. This is why using event tent rentals offers the best of both worlds: Your guests can enjoy the magic of being outdoors, with the shelter and comfort of the great indoors.
In fact, there are tent accessories that provide most of the modern conveniences that you would want if you were hosting your event in a hotel banquet room. There are tent accessories that keep your guests cool in the summer. There are tent accessories that keep them warm in the winter. There are tent accessories that protect them from wind. Some tent accessories, such as dance floor rentals, even give your guests the same floor to walk on that they’d enjoy inside a stuffy ballroom, but without the stuffy ballroom. What we’re saying is, if you can’t decide between hosting your event indoors or outdoors, renting the right tent structures and accessories can give you the best of both worlds.
But how does a person know what tent structures and accessories they need for their big fancy event? We’re going to help you with this quandary. We’ve compiled a list of factors to consider while arranging the tent structures and accessories for your big event:
Three Things to Ask Yourself While Renting Tent Structures and Accessories
- The surface your tent will be sitting on might determine the type of tent you should get.
If your event is going to be held on the grass, you can likely skip right over this point. Setting a tent up on a grassy surface works well with almost any tent structure design, even without weights. However, if your tent is going to be setup on a brick patio, or a parking lot, or concrete, you will likely need to use weights and possibly additional accessories to keep the tent stable if a big gust of wind hits. This factor might also determine whether a frame tent or a pole tent is better for your needs.
Keep in mind that if you have to rent weights or other accessories to set your tent up on a surface other than grass, it will cost you a little more. You’ll want to adjust your budget for it.
- The purpose you’re using your tent for will impact the type of tent you should get.
The most common tent types are frame tents and pole tents. You are probably more familiar with the shape of a pole tent, if you’ve ever gone to a traditional circus. A pole tent has at least one pole that runs through the center of it and holds up the peak of the ceiling. If you are using your tent for a wedding ceremony, you might not want a pole right smack dab in the center of the aisle that you’re going to be walking down. In this case, you might want to opt for a pole tent that has two or three poles (so there isn’t one obstructing the center aisle), or go for a frame tent. A frame tent is supported by the frame structure, so it doesn’t have any poles going down the center.
- The total space you have available is a big factor in the type of tent you rent.
Every kind of event tent uses ropes to stabilize it, and you’ll have to factor that extra space required when determining the size of your tent. However, the type of tent you rent also dictates the amount of extra space you’ll need around the perimeter for ropes. If you use a frame tent, you’ll need to add an extra two feet around every edge for ropes. If you get a pole tent, you’ll need five to six feet on each side. In other word, if you are planning to use a 20 foot X 40 foot tent, you’ll need to have 24 feet X 44 feet available for a frame tent. And you would need at least 32 feet by 52 feet available if you want to use a pole tent.
We want to hear from you! Have you ever rented a tent for a special occasion? Tell us what factors helped you decide what kind of tent and accessories to rent!